Stock Controller

Job Title: Stock Controller

Based: Ballymount, Dublin

Reporting to: Engineering Manager

Purpose: To ensure sufficient fuel, parts, tools, equipment, office supplies and services to maximise the availability of the company's fleet across all locations.


Key Responsibilities and tasks

o Materials Management

o Understanding of parts in relation to vehicles, including Safety Critical and local regulatory requirements

o Stock holding assessment and usage trend identification in conjunction with the Shared Service team in the UK

o Commodity Management i.e. fuel and oil

o Obsolescence Management

o Warranty Administration Management

o Surcharges and Exchange Unit (Dirty Core) Management

o Credit Notes and Return Order Management

o Conduct pricing exercises with approved suppliers in line with Group Policies and procedures

o Placing requisitions for VOR and stock parts

o Expediting parts, as and when required

o Invoice Query Resolution i.e. price, quantity


· Systems Management

o Operating the Group preferred engineering stock control system

o Use of Oracle and Freeway systems

· Stores Administration

o Managing the stores function

o Management of Stock taking activities

· Supplier Relationships

o Managing the Supply chain in line with Group Procurement guidelines

o Liaising with and providing support to technical team when required.

· Reporting

o Generate reports and undertake stock data analysis.

o Daily engineering VOR analysis

o Period and Year End reports

· Projects

o Stock reduction.

o Implementation and Management of lmprest Stock

o Other projects as defined by the business from time to time

· Compliance

o Accurate stock ordering

o Safety and quality compliance

o Compliance with regulatory and local operating company requirements and procedures

o Effective housekeeping practices

o Ensure that all stores and procurement activities comply with bus industry and statutory and legislative requirements


Knowledge and Skills Requirements:


· Ability to understand and manage procurement systems

· CIPS Qualified or working towards

· Ability to operate safely in a workshop environment

· Experience of using sourcing systems

· Use of procure to pay systems

· Bus, coach or vehicle component procurement experience

· Stock control and management

· Materials handling/logistics

· Microsoft suite of applications

· Full Driving Licence



· Degree level education or equivalent industry experience


Competencies, desirable traits or attributes:

· Ability to work autonomously

· Decision maker

· Good communicator

· Negotiation skills

· Problem solving skills

· Clear and concise written skills

· Organised and efficient

· Positive attitude to safety

· Strong verbal and written communication skills

· Ability to communicate and engage effectively with Internal Stakeholders and Suppliers


Key Safety Responsibilities:

To act in a manner as to ensure the health, safety, welfare, environment and fire safety of yourself and others in the organisation as well as any clients and visitors.

Ensure that you and any guests to any company premises understand emergency and evacuation arrangements.

Ensure your working environment is maintained in a safe and tidy condition. To act proactively in identifying and any unsafe practices or safety risks in the organisation and reporting these through the appropriate channels.

Ensure adherence to all relevant company and Go-Ahead group company policies and procedures.



This job description is a guide only. Any omission from this job description does not in any way imply that it is not part of the required duties. Employees are expected to comply with the instructions of any Company Official.


To apply for the above role, please send a copy of your CV and a cover letter to, with the position in the subject line